President

• Convene Cali ACT meetings which are currently monthly
• Attend ACF meetings as Cali ACT delegate
• Convene Cali ACT meetings
• Attend sub-committee meetings as requested, ie Competitions, Rep Team, Rules, Skills,
• Shall be the ambassador of the Association when invited to attend special functions on behalf of Cali ACT
• Shall be the spokesperson on behalf of Cali ACT

Secretary

• Formulate Cali ACT calendar (including schedule of meetings) to be presented at Cali ACT AGM
• Take and prepare minutes of Cali ACT meetings and forward to all Clubs and delegates within one week of the meeting
• Attend to all mail and email correspondence, both in and out
• Liaise with the President for all the above
• Attend Cali ACT meetings

Treasurer

• Maintain records of all incoming and outgoing financial transactions
• Provide receipts for all incoming monies
• Make payments in a timely manner
• Provide written statements to Cali ACT meetings to show full records of monthly transactions
• Work with Directors of Sub-Committees to prepare budgets for the year
• Attend Cali ACT meetings
• Collect and receive all monies due to the Cali ACT and make all payments authorised by the Board
• Ensure the safe banking of all funds received
• Monitor all costs and payments
• Prepare EOY reports for auditing
• Ensure all statutory returns are completed
• Maintain a recording system for all documentation ensuring that all systems comply with statutory requirements
• Maintain Financial Records in Admin Bandit Financial System
• Submit BAS Statements to ATO Quarterly

Director of Coaching

• Convene meetings of Cali ACT Coaches Committee
• Formulate coaches calendar (including schedule of meetings) to be presented at Cali ACT AGM
• Plan Coaches Kick Start Day – venue, presenters, etc
• Disseminate information relevant to Cali ACT coaches and cadets
• Ensure copies of Coaches information and Minutes, where applicable, are forwarded to Cali ACT
• Provide progress reports on actions to Cali ACT
• Attend Cali ACT meetings

Director of Competitions

• Convene meetings of Competition Committee
• Formulate competition calendar (including schedule of meetings) to be presented to Cali ACT at AGM
• Ensure a Minute Secretary and Trophy Co-ordinator are appointed
• Ensure copies of minutes are forwarded to Cali ACT
• Organise distribution of competition information to Clubs
• Receive payments for entries
• Forward payments to Cali ACT Treasurer
• Organise competition venues
• Organise and conduct competitions with Competition Committee delegates
• Organise rosters of delegates for competitions
• Organise Adjudicators, their travel, accommodation and payment/s
• Organise Writers for competitions
• Liaise with Theatre staff
• Attend Cali ACT meetings
• Provide progress reports on actions to Cali ACT

State Team Manager

• The State Team Manager, in consultation with the ACT Treasurer, is responsible for the preparation and submission to Calisthenics ACT of the Representative Team budget for ratification.
• In conjunction with Calisthenics ACT Treasurer, prepare a payment plan for participants in the representative team for distribution as soon as possible after the offer of placement in the team has been made and accepted
• Ratify the team training programmes
• Manage the day to day running of the Representative Team in conjunction with the Team Managers and Wardrobe Managers.
• The State Team Manager will delegate when and if necessary.
• Convene Representative Team Sub-committee meetings as necessary to ensure the smooth running of teams and effective communication between coaches, management and Calisthenics ACT
• The Sub Committee shall comprise the State Team Manager, Coaches, Team Management, Director of Coaching and President, but not all need
• necessarily be present at every meeting.
• Liaise with and provide regular reports to the Calisthenics ACT Board and Council meetings, including a report to the AGM.
• In consultation with the Team Selection Panel, advise in writing all candidates of the outcome of trials.
• The State Team Manager will provide a comprehensive training calendar for the relevant teams to participants and their parents and to ACT Clubs for reference.
• Attend parent meetings organised by the team managers after trials and during the season as necessary
• Be responsible for organising the team trip to the ACF National Championships.
• In consultation with team coaches and management, recommend to Calisthenics ACT Board suitable people to undertake the role of team chaperones.
• Be responsible for organising the Representative Team concert, in consultation with the Competition Committee
• Ensure team entries and lighting sheets are submitted to ACF.
• Maintain high level public relation skills, both oral and written.

General Member

Up to 3 general members. The Cali ACT Board will identify specific skill sets they require to meet their strategic initiatives for the preceding year. Each year nominations will be called for and detailing the needs being (Such as Potential successor for Board position, person to run a strategic program – marketing, policy review and update etc). The term of the position is for one year.